Data privacy statement
With this data privacy statement we, The EGI Foundation, inform you about which personal data we collect and process when you visit this website or use the services provided through this website. In addition, you will learn which rights you have with regard to the processing of your data.
According to the EU General Data Protection Regulation (GDPR), the data controller is:
The EGI Foundation
Science Park 140
1098 XG Amsterdam
Data processing and extent of data usage
When you visit our website, we collect and use personal data only when and to the extent necessary to perform the relevant service or function. The term "personal data" refers to all individual information about a specific or identifiable natural person, such as contact information or the information entered in and then submitted through (contact) forms.
As far as we collect, process or use personal data, we observe the applicable statutory provisions, in particular the EU General Data Protection Regulation (GDPR), and applicable national legislation. Personal data will not be passed on to third parties or used beyond the original purpose of their acquisition. If a forwarding to third parties should be necessary to answer an inquiry or to carry out a service, the consent of the data subject is considered to have been given when using the respective function or service. In particular, the data you provide to us will not be used for advertising purposes.
We may pass on personal data collected via our website to state institutions, authorities and courts, insofar as we are obliged to do so or insofar as this is necessary for efficient legal defence or assertion of rights.
We may use technical service providers to operate this website.
Purposes of data processing by the data controller and third parties
We process your personal data exclusively for the purposes stated in this data privacy statement. Your personal data will not be transferred to third parties for purposes other than those stated. We will only pass on your personal data to third parties if:
- you have given your consent to this,
- the processing is necessary for the execution of a contract with you,
- the processing is necessary to fulfil a legal obligation, or
- the processing is necessary to safeguard legitimate interests and there is no reason to assume that you have an overriding interest worthy of protection in not passing on your data.
Deletion or blocking of data
We adhere to the principle of data minimisation. We therefore only store your personal data for as long as is necessary to achieve the purposes stated here or as provided for by various storage periods provided for by law. After the respective purpose has ceased or these periods have expired, the corresponding data will be routinely blocked or deleted in accordance with statutory provisions.
Like many other websites, we use so-called "cookies". A cookie is a small file that is stored on your computer. The content of this file is transferred to our web server each time you visit our website. Cookies cannot be used to start programs or transfer viruses to a computer. The information contained in cookies helps us, among other things, to make navigation easier for you and to display our web pages correctly. Under no circumstances will the data collected by us be passed on to third parties or linked to personal data without your consent.
Collection of general information when you visit our website
When you access our website, information of a general nature are automatically collected. These information include, for example, the type of your web browser, the operating system used and the domain name of your Internet service provider. The information collected do not allow any conclusions to be drawn about your person and are technically necessary for the correct delivery of content requested by you from our website. In particular, these information are processed for the following purposes:
- Ensuring a trouble-free connection to the website
- Ensuring a smooth use of our website
- Evaluation of system security and stability
The processing of your personal data is based on our legitimate interest in the aforementioned purposes of data collection. We do not use your data to draw conclusions about your person. Access to these data is limited to the data controller and, if applicable, subcontracted processors. Anonymous information of this kind may be statistically evaluated by us in order to optimise our Internet presence and the underlying technology.
Collection and evaluation of usage data
When you access a page of our website, our web servers record the address (URL) of the requested page, date, time, duration, size of the request, any error messages and, if applicable, the operating system and browser software of your computer as well as the website from which you visit us in a log file. We also store the IP address of your computer in our log files. The IP address is a number that your Internet provider assigns to your computer temporarily or permanently.
Establishing contact and contact forms
If you contact us by e-mail or contact form, you give us your voluntary consent to collect and store your e-mail address, your name and any other personal data for the purpose of contacting us. Your e-mail address and name are used to assign the query and its subsequent response. The information you provide will be stored for the purpose of processing your inquiry and for possible follow-up questions. After the completion of your request, this personal data will be deleted.
Registering to an event
If you choose to register to an event such as a conference, you give us your voluntary consent to collect and store your e-mail address, your name and any other personal data required for the purpose of managing your registration. Your e-mail address and name are used to manage the registration. The information you provide will be stored for the purpose of processing your registration and for possible follow-up questions.
Newsletters and newsletter subscription
Newsletters are managed using the MailerLite service provider that is acting as sub-processor: https://www.mailerlite.com/legal.
If you subscribe to any of our newsletters, you give us your voluntary consent to collect and store your e-mail address for the purpose of delivering the respective newsletter to you. You will have to explicitly confirm your subscription via the service provider we use for managing newsletters. If you unsubscribe from the newsletter, this personal data will be deleted.
EGI Single Sign On account registration
If you request an EGI Single Sign On account to access or make use of our services, you give us your voluntary consent to collect and store your e-mail address for verification purposes and for the purpose sending you further instructions, including an individual link to the full registration form. As part of the registration process, we will collect and store other personal data for the purpose of creating and managing your account. If you request to delete your account, this personal data will be deleted.
Our website contains links to other Internet sites. The operators of the current EGI website have no influence on the content of the linked pages. These were carefully checked before the activation of the links. Nevertheless, it cannot be excluded that the operators of the respective pages have made changes to the content that violate applicable law or the philosophy of EGI. EGI dissociates itself from such contents.
In order to protect the security of your data during transmission, we use state-of-the-art encryption procedures (e.g. TLS) via HTTPS.
You can exercise the following rights at any time by contacting our data protection officer using the contact details provided at the end of this statement:
- Information about your data stored with us and their processing
- Correction of incorrect personal data
- Deletion of your data stored by us
- Restriction of data processing, if we are not yet allowed to delete your data due to legal obligations
- Objection to the processing of your data by us
- Data transfer, if you have consented to data processing or have concluded a contract with us
If you have given us your consent to process your personal data, you can revoke it at any time with effect for the future.
You can complain at any time to the supervisory data protection authority (DPA) responsible for you. Your responsible DPA depends on your country and state of residence, of your workplace or of the presumed violation. A list of the supervisory authorities (for the non-public sector) with addresses can be found at https://ec.europa.eu/justice/article-29/structure/data-protection-authorities/index_en.htm.
Changes to our data privacy statement
We reserve the right to adapt this data privacy statements so that it always complies with the current legal requirements and reflects our services, for example when introducing new services or changing existing services provided through this website. Revisiting our website will then be subject to the new data privacy statement.
Data Protection Officer
If you have any questions about data protection at EGI or would like to know which personal data we have stored about you, please contact our data protection officer:
The EGI Foundation
Data Protection Officer
Science Park 140
1098 XG Amsterdam