EOSC-hub Kickoff

8 Jan 2018, 13:00 → 12 Jan 2018, 13:00 Europe/Amsterdam

Conference Centre (Amsterdam Science Park)

Per Oster (CSC), Tiziana Ferrari (EGI.eu)

About the meeting

The EOSC-hub kickoff meeting aims at ensuring a good start of project activities by

• Sharing information on the project concept and objectives
• Establishing the project governance boards 
• Defining activity plans for the first 12 project months
• Presenting quality management and innovation management activities
• Presenting IT Service Management activities

WP Meetings

WP Managers and task coordinators are requested to address the following points:

• Appoint WP members per task to set up WP and task mailing lists
• Define WP results and key exploitable results
• Define PM01-PM12 work plan by detailing the distribution of activities per partner
• Appoint lead authors and contributing organizations for each deliverable/milestone due in PM12
• Discuss use of collaborative tools in the WP (mailing lists, information and documentation sharing in Confluence, action tracking/Jira, collaborative workspaces, meeting agenda management/Indico, document management, etc.)
• Define quality metrics per WP
• [WP6, 5, 7] Define usage metrics for each production service of the EOSC-hub catalogue to be used to measure virtual access in WP13

WP meetings are open and participation is primarily intended for WP managers, task coordinators, and WP experts, however, WP meetings are open, and members of other relevant WPs are welcome to attend.

Cross-WP Meetings

Cross-WP meetings are organized with the purpose of discussing collaboration and project activity workflows that concern tasks from different WPs.

Governance Meetings

The project General Assembly, Project Management Board, Activity Management Board will meet at the kickoff. Participation is limited to board members.

FitSM Foundation Training

FitSM is a standards family for lightweight IT Service Management (ITSM). The kick-off meeting offers the opportunity to be trained and certified in the FitSM, which is supported by the project. The Foundation level training provides an introduction to the basic IT service management concepts and terms, outlines the purpose and structure of FitSM standards and their relationship to other standards and understand the process framework underlying FitSM, and details the formal requirements defined within it.

The training will take place on Mon afternoon (8 Jan) and Tue mid-day (9 Jan), allowing attendance of the opening plenary. Only participants who register in advance can be admitted to the training. A limited number of participants is admitted, however, it is available to any interested project members and is highly recommended for task leaders and WP managers. Other training events will be organized during the project for anyone unable to attend due to clashes.

Project IT Service Management activities will be organized in line with FitSM, which facilitates service management in IT service provision, including federated scenarios. Through FitSM, the project aims at conducting effective IT service management in a federated environment and achieving a baseline level of ITSM that can act in support of ‘management interoperability’ in federated environments where disparate organisations must cooperate to manage services.

EOSC-hub/eInfraCentral Collaboration

On 12 Friday a meeting will take place aiming at establishing a project collaboration between EOSC-hub and eInfraCentral on service catalogue. The following EOSC-hub members are recommended to attend: WP2/WP4/WP5 managers, WP2.2 Service Roadmap coordinator, WP4.2 Order Management coordinator, WP5.2 Marketplace coordinator, WP10.2 Service catalogue roadmap coordinator, AMB coordinators, Project Director, Project Coordinator, PMB members.

Slides 20180109_T11.1_T11.2_Kickoff.pptx

Monday, 8 January

13:30 → 18:00 FitSM Foundation Training (Restricted to registered participants)

Conveners: Malgorzata Krakowian (EGI.eu), Sy Holsinger (EGI.eu)

Tuesday, 9 January

09:00 → 09:25 Project overview

Speaker: Dr Tiziana Ferrari (EGI.eu)

Slides 2018-01-09_Introduction.pptx

09:25 → 09:55 EOSC-hub IT Service Management

Speakers: Matthew Viljoen (EGI.eu), Sy Holsinger (EGI.eu)

Slides 20180108-eoschub-keynotes_wp4.pptx EOSC-hub-KO_ITSM_Amsterdam_9Jan2018_Holsinger_vfinal.pptx

09:55 → 10:30 EOSC-hub Innovation Management

Introduction to Innovation Management and its implementation in EOSC-hub

Speaker: Sergio Andreozzi (EGI.eu)

Slides EOSC-hub-KickOff-InnMan-V5.pdf EOSC-hub-KickOff-InnMan-V5.pptx

10:30 → 11:00 Coffee and Tea

11:00 → 12:30 FitSM Foundation Training (Restricted to registered participants)

Convener: Sy Holsinger (EGI.eu)

11:00 → 12:30 General Assembly PART I (closed)

The General Assembly Agenda is available at the following link: https://indico.egi.eu/indico/event/3556/

11:00 → 12:30 Service Portfolio & Catalogue Management (WP2, WP4 and WP10)

The EOSC-hub project will integrate and offer a list of customer-facing/supporting services and improved software products. Processes, roles/responsibilities and tools need to be defined to manage the lifecycle of the services and products. The goal of this session is to: - Clarify roles/responsibilities and interfaces for managing the service portfolio and service catalogue of the project - Discuss (initial) decision making process - Provide an overview of the existing know-how (e.g. definition of processes, templates) and supporting tools (e.g. Confluence) - Define a plan to establish the service portfolio and service catalogue management, and the product catalogue for the project

Speakers: Dr Giacinto Donvito (INFN), Sergio Andreozzi (EGI.eu)

Notes https://docs.google.com/document/d/1_yAH8DXPt1j7Y5-UDvmcWKYyxX8koY4-sgZwXKEog1A/edit#

11:00 → 12:30 WP5 - Federation Tool Integration and Management

The session will focus on package overview, tasks overview, inital structure. All task leaders and service owners are invited to present their tasks and services, define the main objectives, roadmaps. The discussion will focus on iternal organization of the package, definition of working plans, schedule of the meetings, collaboration workflows and communication channels.

Speaker: Pavel Weber (KIT-G)

12:30 → 13:30 Lunch

13:30 → 15:00 FitSM Foundation Training (Restricted to registered participants): Exam

Convener: Sy Holsinger (EGI.eu)

13:30 → 15:00 General Assembly PART II (closed)

13:30 → 15:00 WP10 - Technical Coordination

Speaker: Dr Giacinto Donvito (INFN)

Slides EOSC_Hub-WP10_KoM_GD.pptx WP_Work_Plans.xlsx

13:30 → 15:00 WP11 - Training

Speaker: Dr Giuseppe La Rocca (EGI.eu)

Slides

• 20180109_T11.1_T11.2_Kickoff.pptx
• EOSC-hub-KO_WP11.3_Amsterdam_9Jan2018_Holsinger_vfinal.pptx
• EOSC-hub_WP11_LAROCCA_v2.pptx
• T11.4_.pptx

13:30 → 15:00 WP2 - Strategy and Business Development

Speaker: Marjut Andler (CSC)

13:30 → 15:00 WP4 Federated Service Management

The session will include an overview of the workpackage, participating partners and funding and suggestions for logistics for managing the workpackage. All task leaders will be given a slot to introduce their work, team members within each task and suggested milestones that will feed into the overall project workplan. Finally, there will be a discussion where other EOSC-hub workpackages will be identified which are likely to interact with WP4.

Speaker: Matthew Viljoen (EGI.eu)

Slides

• 20180108-eoschub-ko_wp4-kickoff.pptx
• EOSC-HUB_Task_4.2_Giovanni_Morelli.pptx
• T4.4_Kelsey9jan18.pptx
• T4.5-Incident-and-Service-Request-Management-Problem-Management.pdf
• wp4.3kickoff.pdf

summary https://docs.google.com/document/d/1giOqo3ssiMQT0nwte_rNuBmtgSn8MNwmYnAKUGa3CCc/edit#

15:00 → 15:30 Coffee and tea

15:30 → 18:00 WP2 Strategy and Business Development PART II

Speaker: Marjut Andler (CSC)

15:30 → 18:00 WP3 Innovation Management, Communication and Stakeholder Engagement

Speaker: Ms Sara Garavelli (Trust-IT Services ltd)

Minutes EOSC_hub_Minutes_WP3Meeting.docx

Slides

• T3.4_EOSC-hub_Events.pptx
• T3.5_EOSChub_branding_CP.pptx
• to-sara-t32.pptx
• WP3_Innovation_Management,_Communication_and_Stakeholder_Engagement_29_12_2017_CP.pptx

15:30 → 18:00 WP6 Common Services: Integration and Maintenance

The session will focus on the first 75min on the WP6 overview, tasks overview and the outline of some practical information (e.g. collaborative workspaces). We will then work (initially) on the a first set of the following action items (the other set will be discussed at the WP6 meeting on Wed 11:00): 1) WP Work Plan. Detailed 12 month work plan specifying distribution of activities by task, 2) Preliminary definition of lead authors for each deliverable, 3) Preliminary definition of milestone owners in PY1, 4) Define WP regular meetings, 5) Define preliminary quality metrics, 6) Define team membership, 7) Identify the Key Exploitation Results (KERs), 8) EOSC-hub/OpenAIRE Advance collaboration - Assessment and impact on the WP work plan ; All WP6 task leaders are invited to present their tasks (5-10min/task) and some service experts are invited (e.g. DataHub, B2NOTE, B2SHARE, B2HANDLE) to provide additional information about their services. The discussion will focus on the internal organization of the package, the initial definition of working plans, schedule of the meetings, collaboration workflows and communication channels. Taskleaders are requested to prepare a 5-10min presentation; experts may (tentatively listed among the presenters)

Speakers: Andreas Schott (Rechenzentrum der Max-Planck-Gesellschaft), Dr Enol Fernandez (EGI.eu), Heinrich Widmann (DKRZ - Deutsches Klimarechenzentrum), Dr Lukasz Dutka (CYFRONET), Maria Francesca Iozzi (SIGMA), Marion Massol (CINES), Mark Sanden (SURFsara BV), Dr Miguel Caballer (UPVLC), Paolo D'Onorio De Meo (CINECA), Yann Le Franc (e-Science Data Factory)

google drive https://drive.google.com/drive/folders/0B8jWMwAsaTo-LWo1MGh5M2RXeFU

notes https://docs.google.com/document/d/1vjA4UOMJ0wu5TDf_31BYCdM8G2HmhTZ3xp0VWEPCkiI/edit?usp=sharing

Transparents

• 2018-01-09_EOSC-hub_KickOff_WP6-Task1.pptx
• 2018-01-09_EOSC-hub_KickOff_WP6-Task3.pptx
• 2018-01-09_EOSC-hub_KickOff_WP6-Task4.pdf
• 2018-01-09_EOSC-hub_KickOff_WP6-Task5.pptx
• 2018-01-09_EOSC-hub_KickOff_WP6-Task6.pptx
• 2018-01-09_EOSC-hub_KickOff_WP6.pptx

wiki https://confluence.egi.eu/display/EOSC/WP6+Common+Services%3A+Integration+and+Maintenance

15:30 → 18:00 WP7 - Thematic Services: Integration, Maintenance and Exploitation + WP13

Speaker: Mr Claudio Cacciari (Cineca)

Slides EOSC-hub_WP7_ko-9.01.2018-v0.2.pptx

15:30 → 18:00 WP9 - Joint Digital Innovation Hub

Speakers: Egidjus Jarasunas (F6S), Marcin Płóciennik (PSNC), Sy Holsinger (EGI.eu)

Slides: Project-Overview+WP9+WP9.1_Holsinger EOSC-hub-KO_WP9_Amsterdam_9Jan2018_Holsinger_vfinal.pptx

Slides: WP9.2_Płóciennik EOSC-hub-KO_WP9.2_Amsterdam_9Jan2018_Marcin_vfinal.pptx

Slides: WP9.3_EG EOSC-hub-KO_WP9.3_Amsterdam_9Jan2018_EG_vfinal.pptx

Wednesday, 10 January

09:00 → 10:30 Marketplace (WP5.2, WP7, WP8)

Speakers: Diego Scardaci (EGI.eu), Roksana Rozanska (CYFRONET)

Slides wp78pdf.pdf

09:00 → 10:30 Operations and ITSM (WP4, WP5, WP1.3)

Joint WP4,WP5,WP1.3 session focussing on Operational topics (including Policies)

Speakers: Malgorzata Krakowian (EGI.eu), Matthew Viljoen (EGI.eu), Pavel Weber (KIT-G), Sy Holsinger (EGI.eu)

summary https://docs.google.com/document/d/1isKKeFEVbG1F3vb1D6arhBAOWQLVnFPFpDcWqNf-nic/edit#

09:00 → 10:30 WP12 - Business Models and Procurement

Speaker: Sergio Andreozzi (EGI.eu)

09:00 → 10:30 WP8 - Competence Centres

Speaker: Dr Gergely Sipos (EGI.eu)

Introduction_slides WP8_intro.pptx

Session2_slides WP8_session2_v2.pptx

WP8.1 - ELIXIR WP8.1_-_ELIXIR_EOSC-hub_WP8-1.pptx

WP8.2 - Fusion WP8.2_-_EOSC-hub_WP8_FusionTalk.pptx

WP8.3 - Marine WP8.3_-_EOSC-hub_WP8talks-MarineCompetenceCentre_-_short.pptx

WP8.4 - EISCAT_3D WP8.4_-_EOSC-hub_WP8_EISCAT3D.pdf

WP8.5 - EPOS-ORFEUS WP8.5_-_EOSC-hub_EPOS-ORFEUS_CC.pdf

WP8.6 - LOFAR WP8.6_-_EOSC-hub_WP8talks-RACC.pptx

WP8.7 - ICOS_eLTER WP8.7_-_EOSC-hub_WP8talks_ICOS_eLTER.pptx

WP8.8 - DMCC+ WP8.8_-_DMCC2-EOSCHubKickOff-201801.pptx

10:30 → 11:00 Coffee and tea

11:00 → 12:30 Operations and ITSM (WP4, WP5, WP1.3) PART II

Joint WP4,WP5 and WP1.3 session focussing on ITSM topics

Speakers: Malgorzata Krakowian (EGI.eu), Matthew Viljoen (EGI.eu), Pavel Weber (KIT-G), Sy Holsinger (EGI.eu)

summary https://docs.google.com/document/d/1isKKeFEVbG1F3vb1D6arhBAOWQLVnFPFpDcWqNf-nic/edit#

11:00 → 12:30 WP12 - Business Models and Procurement PART II

Speaker: Sergio Andreozzi (EGI.eu)

11:00 → 12:30 WP6 - Common Services: Integration and Maintenance

The session will focus on the second set of action items: 1) WP Work Plan. Detailed 12 month work plan specifying distribution of activities by task, 2) Preliminary definition of lead authors for each deliverable, 3) Preliminary definition of milestone owners in PY1, 4) Define WP regular meetings, 5) Define preliminary quality metrics, 6) Define team membership, 7) Identify the Key Exploitation Results (KERs), 8) EOSC-hub/OpenAIRE Advance collaboration - Assessment and impact on the WP work plan. All WP6 task leaders and experts are invited to contribute

Speaker: Andreas Schott (Rechenzentrum der Max-Planck-Gesellschaft)

google drive https://drive.google.com/drive/folders/0B8jWMwAsaTo-LWo1MGh5M2RXeFU

notes https://docs.google.com/document/d/1vjA4UOMJ0wu5TDf_31BYCdM8G2HmhTZ3xp0VWEPCkiI/edit?usp=sharing

wiki https://confluence.egi.eu/display/EOSC/WP6+Common+Services%3A+Integration+and+Maintenance

11:00 → 12:30 WP8 - Competence Centres PART II

Speaker: Dr Gergely Sipos (EGI.eu)

Session2_slides WP8_session2_v2.pptx

12:30 → 13:30 Lunch

13:30 → 14:15 Innovation Management: report from WPs, questions and Answers

Speaker: Sergio Andreozzi (EGI.eu)

14:15 → 14:30 Events

Speaker: Ms Sara Garavelli (Trust-IT Services ltd)

Slides 2017-01-10_EOSC_Hub-Events_V1.1.pptx

14:30 → 15:00 Coffee and tea

15:00 → 15:30 Risk and quality management

Speaker: Malgorzata Krakowian (EGI.eu)

Slides quality_and_VA_yl.pptx

15:30 → 16:00 Virtual Access Management

Speakers: Celine Bitoune (EGI.eu), Malgorzata Krakowian (EGI.eu)

16:00 → 16:30 Coffee and tea

16:30 → 18:00 Collaboration with OpenAIRE-Advance

- Introduction / T. Ferrari - Report from TEAM1 - Cross-project governance / Y. Legre - Report from TEAM2 - Engagement, support, training and technical support / G. Sipos - Report from TEAM3 - Service technical integration / M. v. Sanden - Discussion and prioritization of tasks with a focus on TEAM3

Speakers: Dr Gergely Sipos (EGI.eu), Mark Sanden (SURFsara BV), Yannick Legre (EGI.eu)

Slides

• joint_work_plan_-_governance.pptx
• OpenAIRE_Collaboration.pptx
• Team-B_CommEngagementSupportTraining.pptx

Thursday, 11 January

09:00 → 10:30 Operations and tool support for VA (WP4, WP5, WP6, WP13)

KPI/Metrics/user community satisfaction surveys - what are the requirements on WP4/5 Services/Tools for Virtual Access mechanisms for the WP7 Thematic Services? Expected outputs of session: - VA requirements on WP4,5,6 - Feasibility report on whether existing tools can provide the reporting requirements - Timeline

Speakers: Dr Johannes Reetz (Max Planck Computing and Data Facility), Malgorzata Krakowian (EGI.eu), Matthew Viljoen (EGI.eu), Pavel Weber (KIT-G)

summary https://docs.google.com/document/d/1isKKeFEVbG1F3vb1D6arhBAOWQLVnFPFpDcWqNf-nic/edit#

09:00 → 10:30 Training needs and plans (WP7, WP8, WP9, WP10, WP11)

Speaker: Dr Giuseppe La Rocca (EGI.eu)

Slides

• EOSC-hub-KO_WP9-overview_Amsterdam_8-12Jan2018_Holsinger_vfinal.pptx
• EOSC-hub_Training_needs_and_plans.pptx
• EOSC-hub_WP7_ko_training.pptx
• WP8_extracted_info_for_WP10-11_v5.pptx

10:30 → 11:00 Coffee and tea

11:00 → 12:30 Business models and sustainability (WP2, WP9, WP12)

Speakers: Marjut Andler (CSC), Sergio Andreozzi (EGI.eu)

11:00 → 12:30 Software release, validation, deployment, integration and IT Security Management (WP4, WP5, WP6, WP7, WP10, WP13)

Speakers: Mr Claudio Cacciari (Cineca), Dr Giacinto Donvito (INFN), Dr Johannes Reetz (Max Planck Computing and Data Facility), Malgorzata Krakowian (EGI.eu), Matthew Viljoen (EGI.eu), Pavel Weber (KIT-G)

summary https://docs.google.com/document/d/1isKKeFEVbG1F3vb1D6arhBAOWQLVnFPFpDcWqNf-nic/edit#heading=h.v9qxwhfmp4u5

12:30 → 13:30 Lunch

13:30 → 15:00 Technical Coordination and Training (WP10, WP11)

- Involves all WPs, in particular WP4, WP5, WP6, WP7 and WP10 - Includes discussion of collaboration with technology provisioning projects (EINFRA 21)

Speakers: Dr Giacinto Donvito (INFN), Dr Giuseppe La Rocca (EGI.eu)

Slides WP10_tech_plenary.pptx WP8_input

15:00 → 15:30 Coffee and tea

15:30 → 17:00 Activity Management Board (closed)

Conveners: Diego Scardaci (EGI.eu), Dr Johannes Reetz (Garching Computing Centre of the Max Planck Society / MPI for Plasma Physics)

Friday, 12 January

09:00 → 10:30 EOSC-hub / eInfraCentral Collaboration (closed)

Meeting aiming at establishing a project collaboration on service catalogue publishing

AGENDA
* Introduction to the EOSC-hub project 15' (TF)
* Introduction to the eInfraCentral project 15'(eIC)

• Presentation of EOSC-hub marketplace 30' (RD)
  Technical features, business processes supported, long-term plans including sustainability + Demo

• Presentation of eInfraCentral register and development plans' 30'
  Technical features, business processes supported, long-term plans + Demo including sustainability (eIC)

Break

• Discussion of collaboration 80'
• Future steps and actions 10'

EOSC-hub recommended participation:

WP2/WP4/WP5 managers,
WP2.2 Service Roadmap,
WP4.2 Order mgm,
WP5.2 Marketplace,
WP10.2 Service catalogue roadmap
AMB coordinators
Project Director and Project Coordinator
PMB members

Conveners: Dr Per Oster (CSC), Dr Tiziana Ferrari (EGI.eu)

slides 2018-01-09_Introduction.pptx

10:30 → 11:00 Coffee and tea

11:00 → 12:30 EOSC-hub / eInfraCentral Collaboration (closed)

Meeting aiming at establishing a project collaboration on service catalogue publishing

AGENDA
* Introduction to the EOSC-hub project 15' (TF)
* Introduction to the eInfraCentral project 15'(eIC)

• Presentation of EOSC-hub marketplace 30' (RD)
  Technical features, business processes supported, long-term plans including sustainability + Demo

• Presentation of eInfraCentral register and development plans' 30'
  Technical features, business processes supported, long-term plans + Demo including sustainability (eIC)

Break

• Discussion of collaboration 80'
• Future steps and actions 10'

EOSC-hub recommended participation:

WP2/WP4/WP5 managers,
WP2.2 Service Roadmap,
WP4.2 Order mgm,
WP5.2 Marketplace,
WP10.2 Service catalogue roadmap
AMB coordinators
Project Director and Project Coordinator
PMB members

Conveners: Dr Per Oster (CSC), Dr Tiziana Ferrari (EGI.eu)

slides 2018-01-09_Introduction.pptx